Basic policy on fraud prevention such as competitive funds
About items and correspondence of Ministry of Education, Culture, Sports, Science and Technology guidelines
In accordance with the "Guidelines for Management and Audit of Public Research Funds at Research Institutes (Implementation Standards)" (decided by the Minister of Education, Culture, Sports, Science and Technology on February 15, 2007), Teikyo University has established the matters necessary for the proper operation and management of publicly solicited research funds, mainly competitive funds, at the university. The university has established the following rules and is implementing the measures published below.
(1) Clarification of the responsibility system within the institution
In order to properly operate and manage the competitive funds of the university, the chief manager, general manager, and compliance promotion manager have been appointed as follows, and they will exercise their leadership appropriately.
The Chief Administrative Officer shall supervise the entire university and shall be ultimately responsible for the operation and management of competitive funds, etc., and shall be allocated by the President.
The general manager shall assist the chief manager and have the substantial responsibility and authority to supervise the entire university regarding the operation and management of competitive funds, etc., and shall be allocated by the secretary general of the headquarters.
The person in charge of promoting compliance shall have substantial responsibility and authority for the operation and management of competitive funds, etc. at each campus, and shall be assigned by the secretary (deputy) manager of each campus.
The chief manager must exercise appropriate leadership so that the general manager and the compliance promotion manager can responsibly manage and manage competitive funds.
(2) Development of an environment that will be the basis of proper operation and management
The competitive funds handled by the university are diverse, and the rules of use are different. From the perspective of preventing unauthorized use of research funds due to lack of understanding of rules and codes of conduct, the University is taking the following measures.
(3) Understanding the factors that cause fraud and formulating and implementing a fraud prevention plan
The University has established the Fraud Prevention Promotion Committee as an organization that investigates the causes of fraudulent use and promotes fraud prevention plans. The President, who is the chief executive officer, promotes the fraud prevention plan and strives to manage its progress.
(4) Appropriate operation and management activities of research funds
In order to prevent fraud related to the purchase of goods, etc., administrative staff other than the parties concerned perform delivery checks, such as setting up an acceptance inspection center. In addition, it stipulates that transactions such as suspension of transactions will be imposed on companies involved in fraudulent transactions.
(5) Establishing a system to ensure the transmission of information
In order to respond to reports regarding unauthorized use of competitive funds, etc., a reporting window will be set up in the General Affairs Division of the Headquarters, and a contact point for receiving consultations regarding rules regarding the use of competitive funds, etc. will be set up at each business site. , We are striving to build a system to properly convey information.
In addition, we have established rules regarding investigation procedures such as unauthorized use. The regulations also stipulate the protection of whistleblowers and the confidentiality obligations of related parties, and by disclosing them on the university's website, we are aiming for fair and highly transparent operation.
We have set up a contact point to respond to fraudulent activities such as research activities at our university. The contact point for reporting is the General Affairs Division of the Headquarters. The reporting window will promptly contact the Secretariat of the Fraud Prevention Promotion Committee after receiving reports related to fraudulent activities such as research activities.
Teikyo University General Affairs Section Adress：2-11-1 Kaga, Itabashi-ku, Tokyo TEL：03-3964-3067 FAX：03-3964-6139 E-mail：tsuho@teikyo-u.ac.jp
We have a consultation desk at each campus to ensure a clear and unified operation of paperwork procedures related to competitive funding at our university.
Campus
window
Itabashi Campus
【 In charge of Grants-in-Aid for Ministry of Health, Labor
】 Itabashi Campus General Affairs Section Adress：2-11-1, Kaga, Itabashi-ku, Tokyo TEL：03-3964-8389（Extension：42190） FAX：03-3964-8415 E-mail：shomu@teikyo-u.ac.jp
【In charge of Grants-in-Aid for Ministry of Education】 Headquarters Accounting Division Adress：2-11-1, kaga,Itabashi-ku, Tokyo TEL：03-3964-1215（Extension：21500） FAX：03-3964-9193 E-mail：kakenhi@teikyo-u.ac.jp
Hachioji Campus
Hachioji Campus Accounting Department Address: 359 Otsuka, Hachioji-shi, Tokyo TEL: 042-678-3444 FAX: 042-674-8874
Utsunomiya Campus
Utsunomiya Campus General Affairs Group Accounting Team Adress：1-1 Toyosatodai, Utsunomiya-shi, Tochigi TEL：028-627-7104,7109 FAX：028-627-7184 E-mail：tahara@riko.teikyo-u.ac.jp
Mizonoguchi Hospital, School of Medicine Accounting Section Adress：3-8-3 Mizonoguchi, Takatsu-ku, Kawasaki-shi, Kanagawa TEL：044-844-3333（Extension：3481） FAX：044-844-3201 E-mail：mizo_kakenhi@teikyo-u.ac.jp
Chiba General Medical Center
Chiba General Medical Center Accounting Section Adress：3426－3, Anesaki, Ichihara-shi, Chiba TEL：0436-62-1211（Extension：2340） FAX：0436-62-0098 E-mail：ichi-kei@teikyo-u.ac.jp
(6) How monitoring should be
In order to ensure proper operation and management of competitive funds, we will carry out effective monitoring in cooperation with auditors and audit corporations in charge of audits.
